The Cavan County Athletics Board is fully committed to safeguarding the
well being of all its members.
Every individual in
the organisation should
at all times
show respect and
understanding for members
rights, consider the
safety and welfare
of each athlete
and conduct themselves
in a manner
that reflects the
principles of the
Athletics Association of Ireland and
the guidelines contained
in the Code
of Ethics and
good practice for
Children in Sport
in Ireland.
INTRODUCTION
1.1
The name of the
Association shall be ‘Bord Lutchleas An Cabhain’
[Cavan County Athletics Board] hereinafter referred to as the Board.
1.2
It shall
be formed in accordance with Article 6
of the Constitution of the Athletics Association of Ireland [AAI] and Paragraphs 6 and 7 of the
Bye-Laws of AAI.
1.3
It shall carry
out the duties of a
1.4
It shall be
bound by the Constitution, Bye Laws and Rules of AAI.
OBJECTIVES AND DUTIES
2.1 The
objectives of the Board shall be to promote Amateur Athletics and related
social activities within Co. Cavan.
2.2 The Board
shall administer athletics in the county as directed by the Provincial Council
and the Board of AAI.
MEMBER SHIP AND MANAGEMENT
3.1 Membership
of the Board shall be divided into two categories as follows
[a] Registered Club
Members.
[b] Honorary Members.
3.2 Club
Members shall be Registered members of affiliated
clubs and their officers.
3.3
Honorary
members shall be those who in the opinion of the Board have rendered
exceptional service to the cause of Cavan Athletics. A special list of honorary members shall be
kept by the Secretary of the Board
3.4 The Board shall consist
of:
[a] Chairperson of
the Board
[b] Vice Chairperson of
the Board
[c] Secretary of
the Board.
[d] Competitions Secretary of
the Board
[e] Treasurer of
the Board
[f] Assistant Treasurer of
the Board
[g] Press Officer of
the Board
[h] Schools Athletic Co-ordinator
[i] Coaching Officer
[j] Sportshall Co-ordinator
[k] Executive Committee Members i.e. One Member appointed by each
club
[l] Two Delegates from
each affiliated club.
3.5 The
administration of the affairs of the Board shall be vested in its Annual
Convention, Co Board, Executive Committee and other Committees agreed at Board
meetings.
3.6 The
Officers shall be elected at the Annual Convention and shall hold Office until
after the appointments at the next Annual Convention.
3.7 The Board
shall appoint a Child Protection Officer at its first meeting or at the Annual
Convention, who shall report directly to the Board.
3.8 The
County Board shall select the teams to represent the County in Inter-County
competitions
3.9 Applications for affiliation by a club
shall be submitted to the
Affiliation provisionally granted by the
ANNUAL CONVENTION
4.1 The
Annual Convention of the Board shall be held each year not later than 31st
October and the quorum shall be one third of the club delegates entitled to
attend.
4.2 The
Annual Convention shall be held at a central venue decided upon by a meeting of
the
4.3
At
the Annual Convention
those entitled to
vote shall be
members of the
Executive Committee and
three delegates from
each club.
4.4 At
least three weeks notice specifying
the date, place
and hour of
the Annual Convention
shall be given.
Special
Conventions may be
called on shorter
notice.
4.5 The Secretary’s report, the Treasurers report together with an account of Receipts and Expenditure and Balance Sheet shall be issued with Agenda, Nominations and Notices of motion 14 days before Annual Convention.
4.6 At
any Convention a
resolution put to
the vote of
Convention shall be
decided on a show
of
hands unless a
Poll is demanded
[before the show
of hands] by
one club present
and entitled to
vote, and unless
a Poll so
demanded, a declaration
by the chairperson
that a resolution
on a show
of hands has
been carried, or
carried unanimously, or by a
particular majority, or
lost, and a
minute to that
effect in the
book of the
proceedings of the
Convention, shall be
conclusive evidence of the fact
without further proof.
4.7 If
a Poll is
duly demanded it
shall be taken
forthwith, and in
such a manner
as the chairperson
directs, and the
result of the
poll shall be
deemed to be
resolution of the
convention at which the
poll was demanded.
4.8 Voting for
all appointments shall
be by ballot.
4.9 On
a show of
hands or a
poll, every person
present in person
and entitled to
vote, shall have
one vote only
except as provided
in law 4.10.
4.10 In
the case of
an equality of
votes, whether on
a show of
hands or on a poll,
the chairperson of the convention
shall be entitled
to a second
or casting vote.
4.11 The
Secretary of the
Board shall be
the Secretary of
Annual Convention.
4.12 The business of
the Annual Convention
shall be:
[a] To
scrutinise the credentials
of those present.
[b] To confirm the
minutes of the
previous convention.
[c] To receive the
Secretary’s report.
[d] To receive the
Treasurer’s report and
statement of accounts.
The latter to
incorporate a Receipts
and Expenditure Account
and Balance Sheet.
[e] To receive the
reports of all
other elected officers
[f] To elect Officers
of the Board.
[g] To elect a
delegate to represent
Co Board at
Ulster Meetings and Ulster
Convention.
[h] To note
each clubs nominee
to Executive Committee.
[i] To transact any
business of which
notice shall have
been given on
the Agenda for
Convention .
4.13 The
County Board shall
determine the number
of representatives, so that
they are not
less than two
from each club,
which each club
may send to
the Annual Convention.
The Officers of
the County Board
shall be ex-office
members of the
Convention, and the
Chairperson of the
Board shall if
present preside there-at.
The first business
of the Convention
shall be to
scrutinise the credentials
of the club
representatives. Clubs under
suspension shall not
be entitled to
send representatives to
Annual Convention and
individuals under suspension
shall not be
allowed to act
as representatives and
shall not be
eligible for any
office in the
Board and shall
not act for
or represent the
Board in any
capacity.
The Convention
shall then receive
the Secretary’s and
Treasurers Reports, elect
officers of the
County Board for
the coming year, and transact any other business.
4.14 The Board
may at any
time, summons a
Special Convention of the Board
but no business
shall be transacted
there at except
that for which
it is specifically
called. The laws
and rules applying
to the Annual
Convention shall also apply
to a Special
Convention so far
as considered practical
by the Chairperson.
4.15The Annual
Convention shall have
power to make
new Rules alter
existing and Rules
and to rescind
decisions of previous
Conventions on Notice
of Motion from
Clubs. Such notices
of Motion must
be received not
later than the
date set out on notice
convening Annual Convention,
and may not
be passed unless
by a two
third majority of
those present and
voting.
4.16 All
changes of or
Rules adopted by
Annual Convention shall
come into operation
t from date of Convention, unless
Convention decides otherwise.
4.17 The
County Board shall
meet at least
eight times in
each year.
THE MEETINGS OF THE
BOARD
5.1 The quorum
for Board meetings
shall be not
less than six
[6] members.
5.2 The Secretary
of the Board
shall convene the
meetings of the
Board as and
when required, and
at least seven
[7] days notice
shall be given
of the date,
time and place
of the meeting.5.5A
special meeting of
the board may
be called at
anytime on receipt
of a requisition
signed by not
less than five
[5] members. The
requisition must state
the object for
which the special
meeting is to
be called.
5.3 Any business
transacted by the
Board after seven
days notice has
been sent to
members, can only
be rescinded by a
two-thirds majority of
the Board, and
then only on
notice of motion
handed in at a subsequent
meeting.
5.4 The Board
shall control all
events associated with
the sport of
Athletics within the
County (to include inter-alia clubs, schools, Co. Teams etc.
5.5 The Board
may delegate any
of its duties
to the Executive
Committee in so
far as it is necessary
to carry on
the work of
the Board between Board
meetings.
5.6 The Board
shall not accept
responsibility, nor shall
it be held responsible
for any debts,
expenses etc. incurred
on their behalf
or otherwise by
any club or
Board.
5.7 The Board
may make Bye Laws Rules for
the Board , which do
not conflict with
existing By Laws and Rules.
5.8 The Board may at
any time summon
a meeting of
any club and
shall have power
to inquire into
and examine the
working of such
club. It shall
have power to
recommend to AAI that
it suspend the
club if investigation
has shown that
the club’s activities
have been contrary
to the aims
of the Association.
No action
shall be taken
until the club
is given an
opportunity of being
heard in its
own defence.
5.9 The Board
may expel or
suspend any member
of the Association
provided always that
such a member
is given an
opportunity of being
heard in his/her
own defence.
5.10 The Cavan
county colours shall
be Royal Blue
and White
5.11 A
County championship may
be competed for
by any registered
Athlete::
[a] Born in the
County
[b] Resident in
the County continuously
for not less
than six [6]
months immediately prior
to the date
of such Championships.
[c] A club
shall not include
in its list of members
or new members
the name of
any person who
is a member
of an existing
club.
5.12 It is
recommended that Club
colours be worn
in all County
events.
6.1
The introduction
or use of
alcohol by competitors
or officials at
fixtures and meetings
is strictly forbidden.
6.2 Promoters of
Sports and Road
Races within the
County must have the prior sanction (Permit) of the
County Board.