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 Constitution October 2009

 

Name and objectives

 

1.       The Club shall be known as “Edermine Ferry Rowing Club”. The address of the club shall be that of the current club secretary.

2.       The objective of the club is to promote the sport of Rowing.

3.       The annual regatta organised by the club shall be called “The Edermine Regatta”.

4.       The Edermine –Ferry Rowing club colours shall include the colour Blue.

5.       Once adopted to the constitution, a rule cannot be revoked for a 3 yr period unless with a 66% majority of members at an AGM.

6.       It is a condition of membership of the club that members abide by the Constitution and Rules of the Club.

 

Committee Duties

7.        The Club shall be run by a committee elected by the club members at an Annual General Meeting.

8.       The committee shall manage the affairs of the club and has the rights and duties set out in these rules.

9.       The committee shall rule on any matters not covered in the Constitution and  notify members of these matters at the next general meeting.

10.  The Committee shall mediate on disputes and problems encountered during the rowing season.

11.  The committee members shall be indemnified by the members of the club against all liabilities properly incurred by them in the performance of their duties in  managing the  affairs of the club.

12.  Pursuant to the provisions of section 34(1) (b) of the civil Liability Act 1961 members waive their legal entitlement to claim against a fellow member, officer or Committee member, compensation for personal injury, loss or damage, howsoever caused.

13.  Should a Committee member act outside of the power conferred upon them by the club rules they may be held personally responsible for any debts or liabilities so arising.

14.  Committee members not giving satisfactory service may be removed from the committee.

15.  Persons dismissed from the committee are prohibited from serving on the committee in any capacity for 2 years.

16.  All questions as to the interpretation of the rules shall be referred to the committee whose decision shall be final.

17.  The committee shall consist of the following:

Chairman

Assistant chairman

Secretary

Assistant Secretary

Treasurer

Assistant Treasurer

PRO

Assistant PRO

4 Committee Members

3 Junior members

 

Election Procedures

18.   For a candidate to be eligible for nomination to the committee they must be a paid up member for one full year prior to that years AGM.

19.  All candidates for the Committee shall be proposed and seconded by club members and elected by ballot. In the event that there are more candidates for the committee than there are vacancies a secret ballot shall be held at the AGM by the Chairperson. If insufficient nominations are received the Committee elected, shall at its first meeting, co-opt members to fill the vacancies.

20.  Committee members must resign their position after 3 years but can remain on the committee in a different role for a further 3 years.

21.  For a committee meeting to be deemed valid a quorum of 7 members must be present.

22.    Any officer may vacate his or her office by tendering their resignation in writing to the Committee. The Committee must, however, fill any such vacancy as soon as possible. Should a member of the Committee resign during his or her period of office, the Committee may operate notwithstanding that there be such a vacancy or vacancies.

23.  The Chairperson at a meeting shall only use his/her vote as a casting vote and his /her decision on a Point of Order shall be final.

24.  The management Committee shall be responsible for formulating Club Policy on the future development and direction of the club in all of its activities and for putting forward proposals in relation thereto for the approval of its members.

              Selectors

25.  5 Selectors shall be selected at the AGM.

26.  All selectors shall have an equal voice in the selection of crews.

27.  To qualify for the role of selector, a member shall be registered with the club for 1   year.

28.  A selector may vacate their role by tendering their resignation in writing to the committee, however the committee shall fill the vacancy as soon as possible, by election at a special general meeting for that purpose.

29.  It is compulsory for 3 selectors to be present when selections are        being made.

30.  Selectors shall keep a member profile and advise each member which areas they should focus on.

31.  Selectors shall compile a written report to the committee at the end of the season summarising the key points of the season.

32.  Selectors shall work with the committee to resolve any problems, whether operational or personal.

33.  Selectors not giving satisfactory service may be removed by the committee

34.  A selector may not be involved in the selection of a crew where a family member is a member of that particular crew.

    Membership

35.   The Club shall consist of all paid up members from June 1^st of the current season to May 31^st the following year.  Membership fees must be paid for 1 month before the member is eligible to vote at any general meeting.

36.   All members shall have the right to vote at all meetings of Edermine Ferry Rowing Club.

37.   It is a condition of membership of the club that all members abide by the constitution and  rules.

38.  Members shall respect the property of the club and property used by the club.  If a member causes deliberate damage to property or injury to persons then that member shall not seek indemnity from the other members of the club but shall be personally liable for  such actions.

39.  Members are requested to adhere to the guidelines laid down in the code of ethics and good practice ( Available from our Health and Safety Officers on request)

AGM

40.  The AGM of the club shall be held in October each year.

41.  Any matters that arise at any meeting including an AGM shall be addressed, regardless of whether the secretary has been notified in writing or not.

42.  Members must be registered for 1 month to be eligible to vote at any AGM.

  EGM

43.  Extraordinary general meetings of the club may be called by the committee or on a requisition to the secretary signed by at least 15 of the ordinary members of the club stating the business to be brought forward.

44.  No business shall be transacted at such a meeting except that specified in the requisition for such meeting or contained in the Agenda issued by the secretary.

Dissolution

45.  The club may be dissolved by a resolution passed at a special general meeting specifically called for that purpose and carried by a majority vote of the members present.

46.  All assets of the club remaining after the discharge of all debts and liabilities shall be given or transferred to an emergency committee.