13. The Annual General Meeting shall be held on a day to be fixed by
the Committee between 31st October and 31st January or, should extenuating
circumstances warrant a postponement, as soon as possible thereafter, for
receiving the annual report, auditor's report, accounts and Balance Sheet in
respect of the year to 30th September. The election of the Committee shall also
take place at the Annual General Meeting as well as the transaction of any
other business of the Club, notice of which has been handed in, in accordance
with this Rule and the election of Captain, Vice-Captain, Hon. Auditor, Hon.
Secretary, Hon. Treasurer, and when applicable, President.
The
Meeting shall be governed by Standing Orders.
Two
weeks notice of such Annual General meeting shall be given to each member.
Copy of the accounts of the Club and the Balance Sheet showing the financial position of the Club on the previous 30th September shall be sent to each member of the Club at least-two weeks before the Annual General Meeting. A copy of the Accounts shall –be posted on the Notice Board of the Club for at least two weeks prior to the Annual General Meeting.
Any
member wishing to move a resolution or to propose the election of any person to
office of the Club at the Annual General Meeting shall give notice, in writing,
to the Secretary not less than seven days before the meeting and a copy of such
resolution with the names of the proposer and seconder, shall be posted on the
Notice Board of the Club seven days before the meeting.
14. A Special General
Meeting may be called at the request of the Committee or shall be called on a
requisition to the Secretary, signed by at least twenty-five full members,
stating the business to be brought forward. Seven days notice of such meeting
shall be given to each member by circular, specifying the time and place of
meeting and the business to be transacted. No business other than that
specified in the notice of such Special General Meeting shall be conducted or
transacted at such Meeting.
15. No member shall be entitled to vote at any General Meeting unless
he is a fully paid up member.
When electing members of the
Committee other than Officers all members voting shall vote for candidates of
their choice up to a maximum of eight candidates. The meeting must ensure that
a full committee is elected.
No
proxies shall be allowed and if a majority of those present wish any question
under discussion to be put to vote by ballot, that mode of voting shall be
adopted. The President shall preside at all General Meetings. In his absence,
the Captain shall preside. In the event of both being absent, the members
present and entitled to vote may select a Chairman from the members of the
Committee present and such person shall preside for the duration of the
meeting.
On an equality of votes,
whether on a show of hands, or a ballot, the Chairman of the meeting shall have
a casting vote in addition to his vote as a member.
16. ONLY full members and Honorary Life Members shall be entitled to
vote or ballot at any Special or Annual General Meeting. Junior, Country and
Pavilion members may attend these meetings and speak but may not vote or ballot
nor may they hold office other than membership of a sub-committee.