Section 7
Types of records &
information held by the Foundation
7.1
Personal information
The Foundation hold a variety of different records and information which are used in providing services and in managing the organisation. Some of these records fall within the definition of personal information as defined in Section 2.1 of the Freedom of Information Act - see page 7 for more details. Under Section 28 of the Act, personal information can, in general, only be released to the individual concerned. Table 7.1 gives details of the types of personal information held by the Foundation and where such information is likely to be located.
Table 7.1 Personal
information
Records/information
relating to: |
Located in Central
Office? |
Located in local Cheshire
Centre? |
Notes |
| Current & former service
users |
Yes |
Yes |
|
| Current & former staff |
Yes |
Yes |
|
| Individuals applying for
Cheshire Foundation services |
Yes |
Yes |
|
| Individuals applying for
jobs with the Foundation |
Yes |
Yes |
|
| Complaints by service users |
Yes |
Yes |
|
| Freedom of Information
requests |
Yes |
-- |
|
| Donations & bequests by,
or on behalf of, individuals |
Yes |
Yes |
|
| Community Employment Scheme
participants |
Yes |
Yes |
|
7.2
Non-personal information
The Foundation hold a variety of different records and information which are used in providing services and in managing the organisation. Personal information is described in sub-section 7.1, above. The term non-personal information covers all the other types of information held by the Foundation. Table 7.2 gives details of the types of non-personal information held by the Foundation and where such information is likely to be located.
Table 7.2 Non-personal
information
Records/information
relating to: |
Located in Central
Office? |
Located in local Cheshire
Centre? |
Notes |
| Records of Board meetings, |
Yes |
-- |
|
| Records of Foundation
management meetings |
Yes |
-- |
|
| Records of local management
committee meetings |
-- |
Yes |
|
| Correspondence with
statutory and voluntary agencies |
Yes |
Yes |
National-level records in
Central Office, regional or local records in individual
Centres |
| Financial management &
service planning records |
Yes |
Yes |
As above |
| Insurance & property
records |
Yes |
Yes |
As above |
| Legal records |
Yes |
Yes |
As above |
| Internal policies,
procedures & guidelines |
Yes |
Yes |
As above |
| Health & Safety records |
Yes |
Yes |
As above |
| Strategic planning records |
Yes |
-- |
|
| Training records |
Yes |
Yes |
National-level records in
Central Office, regional or local records in individual
Centres |
| Service development records |
Yes |
Yes |
National-level records in
Central Office, regional or local records in individual
Centres |
| Management of FAS Community
Employment schemes |
Yes |
Yes |
|
| Records of Health Board
Co-ordinating Committees for Services to People with
Physical & Sensory Disabilities |
Yes |
Yes |
Held in 4 local Centres
where the Manager is the Foundation rep. on the Committee |
| Pension scheme records |
Yes |
-- |
|
| Waste discharge licences |
-- |
Yes |
Ardeen Centre |