The Association shall be called Fairview Residents' Association and shall be non-political and non-sectarian.
The objectives of the Association shall be to maintain and safeguard the interests of its members in respect of their holdings, improve conditions and general amenities within the community and to build up a community spirit.
The area covered by the Association shall include Philipsburgh Ave. between its junctions with Fairview Strand and Foyle Road, Torlough Gardens, Melrose Ave., Waverley Ave., Lomond Ave., Inverness Road, Annadale Ave., Foyle Road, Melrose Ct., Windsor Villas, Addison Rd., St. Joseph's Tce., and Richmond Estate.
4.1 Membership shall be open to all residents of the area covered on payment of the annual subscription.
4.2 The annual subscription shall be decided by the Annual General Meeting.
4.3 Membership shall imply acceptance of this Constitution.
4.4 The Committee reserve the right to suspend or refuse membership of any member whose actions are considered by the Committee to be detrimental to the interests of the Association.
4.5 A simple majority vote of members present at an Annual or Extraordinary General Meeting shall be required to terminate the membership of any individual member.
4.6 A member shall have the right to inspect the books, records and accounts of the Association on providing a valid reason and on giving four weeks notice in writing to the Honorary Secretary.
5.1 The affairs of the Association shall be administered by a Committee consisting of at least seven members and not more than eleven who will be elected at a General Meeting.
5.2 The elected Committee shall at its first meeting subsequent to the Annual General Meeting proceed to the election of a Chairman, Vice-Chairman, Secretary, Assistant Secretary, Treasurer and Assistant Treasurer.
5.3 In the event of failure to elect the required minimum number of Committee members, the incoming Committee shall have the power to co-opt members to the minimum number required.
5.4 The Secretary shall call a Committee meeting monthly, except for the month of August. Additional meetings may be called at the request of six Committee members. The Secretary shall record all decisions of the Associations' meetings.
5.5 The Committee shall have power to remove any of its members for unsatisfactory attendance, i.e. absence from three consecutive meetings, and/or misconduct at meetings and shall have the power to co-opt replacements as necessary.
5.6 The Committee shall hold office for a period of one year or until a General Meeting convened to elect a new Committee. No officer of the Committee shall serve in the same position for more than three years on a consecutive basis.
5.7 All items discussed at meetings are private and confidential and should not be discussed outside of meetings.
5.8 The Committee shall not hold meetings in private houses owned by Committee members or others.
6.1 The Annual General Meeting shall be held in October each year at which a Committee shall be elected. The Annual General Meeting shall receive reports and accounts of the Committee's activities for the previous year and shall consider any other business as may be submitted.
6.2 Members shall receive at least two weeks written notice of the Annual General Meeting.
6.3 Nominations for the Committee and all motions for consideration at the A.G.M. shall be given in writing to the Secretary at least seven days prior to the meeting and shall be proposed and seconded by members of the Association.
6.4 A copy of the Agenda and Annual Report shall be circulated to the members at least seven days prior to the Annual General Meeting. The Annual Report shall consist of the accounts of the previous year, a report of the Committee's activities and any other relevant material.
7.1 General Meetings may be called at the request of the Committee or on a petition signed by at least nine members and presented to the Secretary who shall convene such a meeting between three and six weeks after receipt of the request. Before granting this request, the Committee may request a meeting with the members concerned.
7.2 Only business as set forth in the Agenda may be dealt with at such meetings.
7.3 Nine members shall form a quorum for a General Meeting.
8.1 Election for Committee shall be by a show of hands, unless a majority of those present request that the election should be by secret ballot, or unless there are more than eleven nominations.
8.2 Voting on all other matters shall be by a show of hands.
8.3 A simple majority shall be sufficient to carry a motion. In the case of a tie the Chairman shall be entitled to a second or casting vote.
8.4 Only members shall have a vote at any properly convened meeting of the Association.
9.1 The Association shall have an account in a financial institution - e.g. either a bank or a building society - into which all monies received shall be lodged.
9.2 All withdrawals shall bear the signatures of two of the following: Treasurer, Assistant Treasurer and Chairman.
9.3 Outgoing Treasurers shall relinquish responsibility for the Association's accounts by signing all necessary forms within fourteen days after the election of a Treasurer by the incoming Committee.
The Association may be dissolved by the consent of two-thirds of the members of the Association, testified by their signatures. After discharging all liabilities the balance left over shall be disposed of by a decision of the members at an Extraordinary General Meeting after hearing the Committee's proposals and receiving written suggestions from the members of the Association.
Amendments to this Constitution shall only be made at a General Meeting if approved by a two-thirds majority of those present.
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